How To Apply

APPLICATION GUIDE

It is very important that you follow the process defined on the CKGS website for VISA application at www.in.ckgs.us

For USA applicants, the CKGS website has been customized through a widget so that the website, documents, forms and letters requirements are as per the instructions of the Embassy/Consulates of India in USA.

The rules on our website will identify your VISA category, type, duration, fees and help avoid errors. Further to assist you, many forms and letters that have repetitive information will get auto populated and you only have to fill in the missing fields.

Government Online Forms
Do not go directly to the Government of India website to fill the VISA Online Forms. You will be directed from the CKGS website at the appropriate step to the Government of India website to fill your online VISA forms.

Renunciation plus VISA
The CKGS website will guide you to check whether you require Renunciation of Indian Citizenship and if so, you can complete the flow on the CKGS website.


BEFORE SUBMISSION

Step 1

Visa Application -
Get Started


  • Click on ‘VISA Application – Get Started to begin your VISA application process.
  • Keep these details handy before you VISA fill your form:
  • Your Current US / Foreign Passport should be valid for minimum 6 months from date of application and must have at least 2 blank pages:
    • Passport number
    • Date of Issue
    • Date of Expiry
    • Place of Issue
  • Details of your previous India Visa ‘if applicable’.
  • Details of the countries you visited in the last 6 months.
  • Details of current citizenship
  • Details of your proposed travel itinerary in India. Mention the cities/places covered in sequence of the itinerary and the ‘Entry place into India’ and ‘Exit place from India’.
  • Details of any other Valid Passport / identity certificate held
    • Passport / Certificate Number
    • Date of Issue
    • Place of issue
    • Nationality described therein.
  • Details of a reference contact
    • In US
    • In India
Step 2

Fill in the widget

The widget contains questions which will

  • Guide you as to whether you are eligible for Visa
  • Help you autofill the forms if you are eligible
Step 3

Result Page

You will get the following information:

Document Checklist
Read the document checklist carefully which lists the documents, forms, letters, whether originals / or copies are required and whether they have to be self attested or notarized and the number of documents needed to complete your Visa application before submission.
VISA fees
Processing Time
Web Reference Number
This will be the number that one can use on the CKGS website in case you want to apply later or get disconnected. Do remember to write down this number.
Step 4

Government of India Online Visa Form


































Photographs






















New Web Reference Number

On the CKGS website, we have given you a sample of how to fill the Government online VISA forms. We suggest you print the sample form to assist you. We have also listed the common mistakes that are made, so that you can avoid making the same errors.

IMPORTANT
You will have to leave the CKGS website and click on the link to go to the Government of India Online VISA website



After being redirected to the Government website, you must select Regular Visa Application to continue your online Visa application process.

  • On the Government of India website you must complete the Online Visa form.
  • Remember to fill in the correct jurisdiction which was identified earlier at the Widget Stage.
  • For best results print on white, bond-quality, non glossy paper and use of a laser printer is recommended.
  • Affix your photo on the Visa form.
  • Sign where indicated.
Click on Photographs for photo specifications.

Photo Specifications
  • Photograph for OCI cannot be the same photograph that is already in your passport
  • Recent Passport photo taken within the past 6 months, showing current appearance
  • Photograph to be affixed on the application should be square shaped OR 2 inches by 2 inches size (80% coverage of face)
  • Photographs NOT to be stapled and must NOT be adhesive taped.
  • Must be in color.
  • Must be against white background
  • Must show full face, front view.
  • Must be taken in normal street attire.
  • The photograph must be taken in a colored attire, for example, a medium blue shirt etc.
  • The attire should not be patterned / textured or pure white.
  • Photograph has to be an original and printed on GLOSSY PHOTO PAPER ONLY.
  • Uniforms should not be worn in photographs except religious attire that is worn daily.
  • If you normally wear prescription glasses, a hearing device, wig or similar articles, they should be worn for your picture.
  • Dark glasses or non-prescription glasses with tinted lenses are not acceptable unless you need them for medical reasons. A medical certificate may be required.
  • Glare on eyeglasses should be avoided with a slight upward or downward tilt of the head.
  • Do not wear a hat or headgear that obscures the hair or hairline. Head coverings are not permitted except for religious reasons.

IMPORTANT

You will get a NEW WEB REFERENCE NUMBER from the government site which will now be the number to be used on the CKGS website to track the status of your VISA application and for all references to your application.

Step 5

Return to CKGS website

  • Once you complete the Government VISA form, on the last page of the Government’s website, you must click on the ‘Appointment and Payment’ option.
  • As soon as you hit the Appointment and Payment button, you will be prompted with the PDF of the Application Form. Please save and print the Application Form.
  • You will now be redirected to the CKGS website where you need to complete the rest of the process.
See sample below:



Step 6

Complete the Forms and Letters

You are now back on the CKGS website to complete your application process.

You are required to fill and sign supplementary forms and letters. Wherever possible we have autofilled the fields. You have to only fill the pending blanks. Some forms and letters have to be self attested or notarized and we have indicated the same.

  • Print 1 copy of the Document Checklist.
  • Fill the forms with your correct details.
  • Review and check the forms and letters.
  • Print the forms from the ‘My Account’ page.
  • Sign the forms / letters where indicated.
  • Check which documents are copies and have to be self attested or notarized and accordingly get that done.
Step 7


7(a)

Choose Mode of Submission

Shipping

Choose your mode of submission of your Application to CKGS either by Shipping or Walk-in.

SHIPPING:
You can book your shipping at the appropriate step on the CKGS website. You will have to send your fully completed application (all documents and complete payment) through Shipping. It is recommended that your purchase your shipment through CKGS as this will save you the need to travel, parking charges, as well as waiting time at the CKGS Application Center.


Applications must be sent to the CKGS Application Center of your jurisdiction. It must NOT be sent to the Mission.
Simply print the label which will automatically be addressed as follows. Please see example:
Attn To: New ‘Visa’ Application
CKGS Application Centre Name
Visa Department
CKGS Application Centre Address
CKGS Application Centre Location
CKGS Application Centre Zip Code

Important Note on Shipping bought through CKGS

DO's
  • Please send only 1 Application per package.
  • Weight of the package should be less than 0.5Lbs.
  • The shipping label provided by CKGS must be pasted on the envelope.
  • Only use the envelopes shown below to send with the shipping label provided by CKGS:
UPS
FedEx

DONT's
  • DO NOT enclose your application in any other packaging except for the ones displayed above.
  • DO NOT request a pickup by FedEx / UPS as this is not included in the price.
  • If more than one application is sent in the same package, then the application will be put on hold.
  • DO NOT use the shipping label to submit an application outside of your jurisdiction.
WRONG PACKAGING
Applications sent in the wrong packaging will not be processed until CKGS is reimbursed the difference in the amount for shipping applications in the wrong packaging. You will have to log onto
‘My Account’ and make an online payment for any reimbursement (if applicable).

Please note that the conditions of the Shipping provider are in addition to the Terms and Conditions of CKGS.

Note on Prepaid/Own Shipping Label
In case you use your own shipping label, ensure that you provide the AWB Number and Service provider's details when you are prompted at the Shipping stage or you can print it later from the 'My Account' page. This is Compulsory to avoid delays.
If you have used your own label, we cannot take any responsibility of pick-up and delivery to you. The Shipping Service providers often do not acknowledge receipt of the envelopes. Nor will CKGS drop off your prepaid envelopes to your shipping service provider as you have not bought the shipping service from us.

NOTE:
  • FedEx Prepaid Envelopes sent by you are NOT accepted.
  • USPS Pre-paid labels have an expiry date and hence they are NOT accepted by CKGS.
  • For Prepaid envelopes, CKGS will not be responsible to contact you, and if you ignore this point for any delay occurring will be your liability.
7(b) Walk-in WALK-IN:
If you had selected Walk-in as your submission option, you shall continue online to complete the ‘Appointment Process’.
  • Choose Your 'Appointment Date'
  • Select Your Time Slot
  • If the date / time slot is already booked, then the next available option will be displayed.
  • Get a confirmation of your appointment date and time booked from CKGS.
  • Come in person at the designated appointment date and time and submit your application along with all documents at the CKGS Application Center.

NOTE: Biometric enrolment for VISA application is mandatory for Walk-In Applicants of San Francisco Jurisdiction.
Exemption cases:
The following categories applicants are exempted from biometric enrolment:

  • Applicants of the age below 12 Years or above 70 Years.
  • Applicants holding official passport, Diplomatic passport or UN passport.
  • Applicants with no fingers
Exception cases:
  • Applicants with poor finger prints need to sign the exception form.
  • Applicants with less number of fingers will be required to give biometrics only of the existing fingers and need to sign the exception form.
Step 8
Payment
Payment must be made by Credit Card Online or at the CKGS Application Center.
Your Fees include:

A
(Consular Fee)
Visa Fees

As per adult / minor and applicable Visa category

ICWF - Indian Community Welfare Fund
$3
B
( CKGS Fee)
CKGS Service Fee
$17 per application
Optional Fee

Courier Service, SMS etc

Total Payment A + B

Note:
  • Payment has to be made separately for each Applicant.
  • Convenience charges will apply for Credit Cards.
  • Cash will NOT be accepted.
  • Personal Checks will NOT be accepted.
  • If fees are not paid in full, CKGS will not be responsible for any delays and consequential charges that you may incur.
Step 9

Submit Your Physical Application to CKGS

Once you have completed the online process, you will now have to submit your physical application via shipping or walk-in option selected by you to the CKGS Application Center as per the Jurisdiction of your application.

  • Arrange the filled and signed completed forms, documents and letters in the same order as mentioned in the document checklist.
  • Check that the number of documents have been collated and are correct as per your document checklist.
  • Tick off the boxes on both the checklists, as you put the documents into your envelope for submission of your ‘Complete’ Application.
  • Enclose 1 copy of the document checklist in your envelope and keep one for your reference.

Remember that the processing of your application will ONLY commence once your physical application packageis received by us at the CKGS Application Center, failing which the application cannot be processed.

If you have used the CKGS shipping option, you will get an email acknowledgement once CKGS receives the actual application package at the CKGS Application Center stating ‘Received, but Not Verified’. Later you will receive an e-mail advising you of the outcome of the verification process.

Note: Track your Application - CKGS has devised a multi-stage Tracking system to update you on the status of your application. Please visit https://www.in.ckgs.us/trackandtrace/ and use your Web Reference Number to get the updated status of your application.

Step 1

Submission of application at the Mission

CKGS will submit your application post verification of all the required documents to the respective Mission for your jurisdiction. The Mission have the right to ask for further documentation beyond the checklist.

Processing Time

  • Please refer to the processing time, which was part of the result page for the Mission. This does not include Transit Time / Shipping Duration.
  • There is no need to call the call center unless we exceed the average processing time.
Step 2

‘On Hold’ Application

  • During the processing of your application, if it is noticed that there are any documents or forms missing or any deficiency in your application, you will be notified via email for re-submission of the necessary documents.
  • In the meantime, your application will be ‘On Hold’ and CKGS will not be responsible for delays in completing your application process.
  • Please ensure you provide the missing / correct documents to make your application ‘Complete’ to the CKGS Application Center within 7 working days.
  • To make sure you receive our alerts / updates, add noreply.usa@ckgs.comto your white list / Approved / Safe Sender list.

Abandonment Policy

If you do not complete your application, then we will NOT be able to assist you. Your application will be returned to you after 21 days. The CKGS service fee of 17 USD is non-refundable.

Click here https://www.in.ckgs.us/abandonment-policy for more details.
Step 3



3(a)




















3(b)

Return of Processed documents


Shipping




















Walk-in

Once your processed documents are returned to CKGS from the Mission, they are sorted and dispatched within 24 hours.


CKGS Shipping:
If you have bought your shipment through CKGS, do not print any labels. CKGS will do so and return your package as per the address indicated by you.


Note on Prepaid/Own Shipping Label
In case you use your own shipping label, ensure that you provide the AWB Number and Service provider's details when you are prompted at the Shipping stage. This is Compulsory to avoid delays.
If you have used your own label, we cannot take any responsibility of pick-up and delivery to you. The Shipping Service providers often do not acknowledge receipt of the envelopes. Nor will CKGS drop off your prepaid envelopes to your shipping service provider as you have not bought the shipping service from us.

NOTE:
  • FedEx Prepaid Envelopes sent by you are NOT accepted.
  • USPS Pre-paid labels have an expiry date and hence they are NOT accepted by CKGS.
  • For Prepaid envelopes, CKGS will not be responsible to contact you, and if you ignore this point for any delay occurring will be your liability.

Collection in Person

  • If you have opted for collection of your documents in person or through an authorized representative, you will receive an email notification advising you to collect your documents from the CKGS Application Center, the next business day after the documents have returned from the Mission.
  • To collect documents, please carry:
    1. Your Payment Receipt
    2. ID Proof
    3. A letter from you authorizing the representative (friend/relative/parents (in case of minors)) to collect the documents on your behalf.


IMPORTANT
Communication with CKGS

Communication
After Submission you will get notifications at various stages throughout the process.

Important:
To make sure you receive our alerts / updates, add noreply.usa@ckgs.com to your white list / Approved / Safe Sender list.
Remember to make sure that you have given us your correct email ID and mobile numbers where you are contactable or there will be further delays and CKGS will not be responsible to contact you.

Contact Us

If you need to contact us, please go to www.in.ckgs.us/feedback; you will get a reply within 24 hours.

If you are an existing applicant, you will need to have the following information handy:
  1. Web Reference Number
  2. Passport Number
CKGS will not be able to assist you without verification of this information.
Track & Trace for Status Update
If you are an existing applicant and want to get the updated status of your application please go to www.in.ckgs.us/trackandtrace and keep the following information handy:
  1. Web Reference Number
  2. Passport Number
CKGS will not be able to assist you without verification of this information.
My Account

Applicants can perform multiple tasks using ‘My Account’ option from the website. One can access ‘My Account’ by entering a combination of Web Reference Number, Date of Birth and Passport Number. On successful login the applicant will get the below options:

  • Track Application Status
  • View Applicant details
  • View Service details
  • Download and Print Completed Documents and Forms
  • Download and Print Shipping Label
  • Download and Print Payment Receipt
  • Make Payment
  • Purchase Shipping and other value added services
  • Upload missing / additional documents requested